Vacancy | Administration and Fundraising Assistant

Do you love putting spreadsheets together and getting involved with databases and behind-the-scenes tasks to ensure a charity keeps moving forward?

If you have answered ‘yes’ to both questions, you should think about joining the team at Forces Children Scotland as our new Administration and Fundraising Assistant.

Don’t worry of you have answered ‘no’ to our second question; this role will prove ideal for someone with transferrable knowledge and skills, who hasn’t previously worked within the charity sector too.

Here’s a wonderful opportunity to join the team and help achieve our ambitious strategic aims to reach and support greater numbers of children and young people from serving, reservist and veteran families.

A little about the role

Work independently, as well as collaborate with colleagues, trustees and supporters to effectively manage and enhance our administrative processes.

The Administration and Fundraising Assistant will support our Grants manager manage our financial assistance programme and work closely with the fundraising team to steward supporters at various phases of their donor journey.

The role will be responsible for preparation of audit information, budgetary summaries and reports as required by colleagues and trustees, as well as to ensure income is recorded, banked and receipted in a timely, safe and secure way.

Additional duties will include ensuring the charity’s key documentation and information systems are set up and maintained according to policies as well as processing of staff employment information (leave, sickness and absence) on our digital portal.

Please download our full job/person description for further information

What we’re looking for

To apply for the role of Administration and Fundraising Assistant, applicants will need a relevant administration qualification or at least two years’ experience in a similar role.

Applicants will also require the following:

  • Excellent levels of competency in administrative, IT and financial skills.
  • Ability to maintain diaries, schedule and coordinate meetings
  • Excellent interpersonal skills and the ability to develop relationships at all levels.
  • Excellent Organisational Skills and attention to detail.

Please download our full job/person description for further details

What’s the next step?

If this vacancy sounds interesting and you feel this might be for you, please contact our Office Manager, Karen Smith for an informal conversation:

To apply for this role, please submit your CV and covering letter (1000 words maximum) to by 5pm on Friday 13 May 2022.

If shortlisted, you will be invited to attend a formal interview during week commencing Monday 23 May 2022.

An Enhanced Disclosure Scotland Check will be required as part of our selection process.